JOB DESCRIPTION: Project Manager

EU funded ‘Rise Again:

Supporting juveniles in conflict with the law for a successful reintegration into society’


Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year and visiting facilities across 4 provinces on a regular basis. Build It International is an NGO creating opportunities for young people and their communities through building skills training, work experience and essential community building projects.

UP Zambia in partnership with Build It International is embarking on a newly funded, three-year EU project

supporting juveniles in conflict with the law to successfully reintegrate into society through vocational skills training and holistic wellness programmes.


We are now seeking a Project Manager to manage the successful delivery of the Rise Again project. The project manager will be responsible for ensuring all activities are carried out according to the implementation plan on time, within budget, and in accordance to the project targets and quality expectations.

Key Areas of Responsibility:

1. Project Management

 Lead on the successful implementation of all EU project deliverables.

 Develop and manage the implementation timetable for the project. Ensure that further detailed work

plans are in accordance with the overall implementation plan are developed and actioned by team


 Ensure delivery of project targets to a high quality and within the contracted time frame and budget.

 Ensure that monitoring and evaluation of the project takes place in line with contract requirements as

well as internal requirements

 Document good practice as well as lessons learnt and ensure this is communicated to all team

members throughout the project implementation period.

 Ensure quality and timely reporting of the project in line with EU requirements. To include interim

reports as well as the final project report.

 Work closely with Finance and Procurement team members to support project delivery.

 Ensure the wider team understands the regulations and conditions of the EU funding, as well as the

core objectives of the project.

 Work with the Country Director’s of UP Zambia and BII Zambia to implement delivery of the project’s


 Manage external stakeholders and experts to deliver the project to the highest standard.

2. Communications

 Develop and oversee implementation of project visibility and communication strategies, ensuring that these are cost effective and cover the requirements of the contract.

 Prepare summaries of events and reports to use in press and website materials.

 Ensure sufficient and appropriate marketing materials for the project are produced, adhering the EU’s

visibility requirements.

3. Staff Management

 Assist with project staff recruitment, leave planning and performance management.

 Organise and supervise the project team.

 Develop staff capacity where required.

4. Financial Management

 Work closely with Finance to manage payment requests.

 Work closely with Finance to ensure responsible use of project funds in line with UP Zambia and BII

policies and procedures.

 Monitor expenditure against budget lines to ensure expenditure is within budget, and ensure funds are

properly utilized to meet project objects.

 Work with procurement to ensure a good understand of EU’s procurement policies and requirements.

Line Management: Country Director, UP Zambia; Country Director BII Zambia

Other Key Relationships

 Project Accountant

 Training Coordinator

 BII Head of Finance

 Director of Social Work

Skills and Experience:

 Minimum of 3 years of experience of project management and coordinating projects.

 Experience of managing EU projects is highly desirable

 A degree in a relevant field is an advantage

 Competent computer skills in MS Office

 Experience with QuickBooks is an advantage

 The ability to communicate effectively with internal and external stakeholders

 The ability to self manage own workload and anticipate priorities

 Proven experience of managing a team

 Experience in managing and developing a communications strategy

 An approachable style of working with others to achieve successful outcomes

 Fluent in English, local languages fluency is an advantage

 Preparedness to work outside normal working hours when required

 A valid drivers license

To apply, send a covering letter and CV to upzambiahr@gmail.com

with subject line “Project Manager” by 1 st March 2019.

Shortlisted candidates will be contacted

A Pre Prison Gift

Since 2014, in what has become UP Zambia tradition, the organization has conducted Saturday prison visits to Kamwala emand prison for juveniles at the facility. So like most Saturdays, January 26th was all planned out. This time was different though, as we had people joining us from a partner organisation.

Nevertheless, the routine remained the same for me - prison visit, then town, and then home (or so I thought).

I decided to get on a cab to avoid the hustle and time delays of Lusaka's minibuses.  I headed for the nearest taxi rank. Immediately the cab drivers saw me, everyone but one cab driver was shouting for me to use their cab. I went to that one man who didn't seem bothered by what was going on around him.

I got on and put on my seat belt in readiness to start off.                                                                                              

"Good Morning, where to?" he asked.                             

"Morning, Kamwala Remand Prison," I responded.  And off we went. I was trying to figure out what topic of conversation to break the awkward silence.

"Are you visiting amyone in particular at the prison?"  He asked with a smile (I was probably his first client).                                                     

"No, I actually work there as part of our organization’s work with the juveniles…"    

"With Sara (UP Zambia director) right? " he interrupted. 

Surprised at his question I responded in the affirmative and asked him how he knew her.

“My name is Gift,” he responded. "Once you said you said you work with juveniles in conflict with the law, I knew it was Sara. Because you guys are always at the facilities every week unlike other organizations that come once a month and others during festive celebrations."

He then went on to tell me how UP Zambia has had an impact with their work and how he had only been released from prison 3 months ago. 

Gift was arrested on drug related offence and was eventually convicted and sentenced to 1 year and 6 months in prison. After being released he found a job as a taxi driver and has been working ever since.                                                                        

His story gave me a sense of satisfaction in the work we do as an organization and the environment we do it from.

So often you find yourself mentally drained from hitting closed doors when you chase up cases or files at court, or from clients not being truthful and messing up your whole case plan.  

Encounters with someone like Gift gives us a renewed sense of energy and hope, that the work we do does not go unnoticed. And that there are people out there who appreciate our efforts.

So dear colleagues, as we go around these streets of Lusaka and we notice people stare at us and murmur to themselves. Or as we go shopping in Lusaka’s many malls and we see people gaze at us for no apparent reason, be not uncomfortable or scared, It could be one of your many former clients.

Humanity is in all of us but very few of us are willing to sacrifice our comfort and pleasures so that others can find meaning from our experiences.

This was my pre-prison visit “Gift”.

Written by Salimu Mwalukasa.


Lusaka PLEED Change Project – Monitoring & Evaluation Officer

Lusaka PLEED Change Project: Undikumbukire Project Zambia (UP Zambia) is partnering with the German Development Cooperation (GIZ) as part of the Programme for Legal Empowerment and Enhanced Justice Delivery (PLEED) to carry out the Lusaka PLEED Change Project. This Project will operate legal desks within correctional facilities in Lusaka to provide services to juveniles and other vulnerable populations. Phase 3 of the Change Project will run from February 2019 to January 2019.

Monitoring & Evaluation (M&E) Officer Description: The M&E Officer will be responsible for collecting, storing, analyzing and reporting on data from the casework being carried out by the Legal Desks across three Lusaka correctional facilities. The M&E Officer will be required at times to work onsite within correctional facilities. This position is a full time position, and report to the Project Manager. The initial contract offered will be for 8 months – February 2019 to September 2019.


- Developing data collection tools and systems - Collect data in collaboration with legal and social work staff - Process, clean and store data - Conduct analyses to inform Project activities and inform GIZ communication - Support additional M&E activities for other UP Zambia projects as needed - Supervise any M&E intern(s)


- Graduate in statistics, economics, or related field - Previous experience collecting, analyzing, and reporting project data - Available to work full time - Experience with Microsoft Excel - Experience managing data collection is a plus


Please send a covering letter and CV to upzambiahr@gmail.com with the subject line “M&E Officer”.

Application period closes Saturday, 15th February 2019.

Shortlisted Candidates will be contacted.


Project Accountant Job Description

Job Title: Project Accountant

Location: UP Zambia, Lusaka

Department: Finance

Reports to: Project Manager- Rise Again Project

Purpose of Job

To implement and ensure compliance to Undikumbukire Project Zambia (UP Zambia) Financial policies, systems, procedures and EU Contract Guidelines and general conditions, other related organizational policies, the national laws, international accounting standards and other statutory requirements and best practices.

Project Financial Management

 Prepare timely and accurate financial reports as required by the Project Manager and/or Project Management Team (PMT), which adhere to international financial reporting standards and donor requirements.

 To support the Project Manager in the use of the financial analysis for sound project management, including project narratives in relation to expenditure and financial risks.

 Be responsible for monitoring the budget utilisation and communicate any issues to the project management team.

 Follow up and review financial reports from all project stakeholders to ensure compliance with the reporting schedule and EU requirements

 Ensure that project cashflows are managed in a timely and accurate manner

 Manage the day to day finances, including processing invoices and following up on cash requests and payments.

 Risk analysis and recommendations of risk management strategies.

 Manage the external audit and ensure audit requirements are monitored throughout the project.

 Work with the Project Manager and PMT to ensure that audit recommendations are fulfilled.

 Ensure that all financial documents are properly stored and archived for referencing and verification during internal and external audits.

Project start up

Coordinate the initial implementation of the project budget by Project staff and national project management team.

 Develop reporting templates and other tools and run financial aspects of inception workshop in co-ordination with Project Manager.

 Work with implementing staff to establish systems that are integrated and meet donor requirements.

 Ensure all partners to the project understand the financial requirements and have systems in place to meet them.

Financial support and monitoring

 To provide information and ongoing training to project staff to ensure the financial success of the project.

 To inform the Project Manager of material issues and variances and propose and monitor actions.

 Respond to donor financial queries and recommend actions to the Project Manager as required

 To advise partner of donor specific financial rules and regulations and support staff to meet these.

 To co-ordinate the management accounts, financial reporting and accounting systems for UP Zambia.

 Oversee maintenance of accounting records with support from junior staff.

 Support external audit for UP Zambia as required.

 Supervise, coach and train junior staff to develop financial capacity at the organisation.

 To co-ordinate and supervise procurement in accordance with best practice.

Professional Educational Qualifications

Professional accounting qualifications such as ACCA strategic professional Level, Degree in Accountancy, CIMA strategic level or Final Level ZICA Chartered Accountant(CA).

Essential Knowledge, Skills and Experience.

 Minimum of five years’ experience with an NGO in project finance management positions.

 In-depth understanding and experience of working with donor funded contracts such as EU, DFID, and USAID

 Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.

 Comprehensive understanding of financial reporting, review and analysis.

 Experience of preparing financial statements in accordance with international accounting standards.

 Excellent interpersonal, communication and negotiation skills to work effectively in a multi-cultural environment.

 Good working knowledge of computerised accounting packages and MS office (Excel), experience in Quickbooks, an advantage.

 Knowledge and experience of taxation requirements

 Ability to prioritise own workload and work with minimal supervision

To apply, send a covering letter and CV to upzambiahr@gmail.com by 8 February 2019. Shortlisted candidates will be contacted

Give Hope This Christmas


Because Christmas is an especially difficult time to be separated from family, UP Zambia carries out special celebration with teens during this period. In 2018, we hope to celebrate with 550+ teens in eight facilities across Zambia, (Lusaka, Livingstone, Kazangula, Mazbuka, Kabwe, Kitwe and Ndola.) Help us make the holidays happy by donating the following items:



  • Soap, toothbrushes, toothpaste, lotion, facecloths

  • New or second hand t shirts, trousers and slippers/flip flops

  • Bedding mattresses, mosquito nets, brooms & cleaners


  • Cash donations or supplies for hot meals & fresh fruits

  • Cake, candy, biscuits, crisps, & bottled juice/soft drinks


  • Books, text books, exercise books, pens, pencils

  • Board games & card games, chess, draughts sets

  • Footballs, volleyballs, basketballs, sports kits

  • Cash donation for trip fuel/accommodation/logistics


First National Bank (FNB) Zambia, Commercial Branch
Account Name: Undikumbukire Project Zambia Limited
Bank Account No: 62632186872
Lusaka, Zambia


Please visit www.upzambia.org/donate or contact us at 0973090759

Thoughts on Kabwe Medium Prison: Fallon Seitz

Kabwe Medium Prison facility: an oasis south of the Sahara, where justice is relatively enjoyable. Compared to the congested—and downright inhumane—prisons of the city, Kabwe Medium was a model of responsible imprisonment. The children were very polite and took pride in keeping their quarters clean. They also took pride in playing chess, which was the ostensible reason for UP Zambia’s visit. Apparently, the juveniles play chess every night. Some had been at Kabwe Medium for four years, so they had become pretty good. The interns lost every time.


So the chess was a smashing success, and the prison conditions were reasonable: a bed for every kid, no contagious skin infections, a teacher who cared about mentoring his pupils, a garden the prisoners could actually eat from, and enough space to play football. Unfortunately, the interminable detainments were familiar. Some juveniles who couldn’t afford bail informed us that they had been on remand for over three years; they might receive a reform school sentence and not have their time-served recognized. But that’s not a strike against the prison facility, it’s a failure stemming from the backlogged judiciary.


America has a legal doctrine called eminent domain, where the government requires citizens to sell their property to the government at market value. This practice creates the space to build necessary roads and structures.


It seems Lusaka Central Prison could benefit from a small eminent domain expansion to provide more space for the prisoners and a bigger buffer between the community and the prisoners. As it stands today, the community is in the backyard, close enough for a prison guard to do business with the citizens. Lusaka Central Prison could also benefit from a larger garden. The Kabwe kids regularly nibbled the leafy greens, while the Lusaka kids have a strict diet of cornmeal.


Lastly, the Kabwe kids had a clear leader, their disciplined teacher. The kids didn’t litter or else they would hear an earful from their teacher. Good men need to step up and provide the juveniles of Zambia a father figure. Of course, when so many basic necessities are absent, it may seem impossible to impart good habits in a place so void of order.


As the Kabwe community choir was singing under a tree in the distance, I felt something that I hadn’t often felt when visiting other prisons—hope. When all of the basic needs are met the imagination can wander. In that regard, the rehabilitative potential of Kabwe Medium rivals the best prisons in the world. Spacious, green and humble.

Remember Me: Paul

In this new series, we explore many of the stories of the young people we serve. All too often, juveniles in the Zambian justice system are forgotten and left to face prison and legal proceedings alone. UP Zambia was created to ensure that these children's stories are heard and that they don't experience an uncertain future that they are unprepared to face. Thanks to UP Zambia, these are stories of hope.

Real Paul Screenshot.jpg

Paul went to a local restaurant to watch a soccer match when he was approached by an older man who asked him to take a little money to go and buy cell phone minutes. Paul did as he was asked but had a difficult time finding a seller. When he finally managed to purchase the minutes, the game was nearly over. When he returned the man became enraged and accused Paul of attempting to steal his money. The older man became physical and soon a fight broke out. When police arrived on the scene the man accused Paul of stealing 1000 kwacha (nearly $100) even though no money could be found during the search. It became apparent that the older man was simply angry with Paul after the fight and wanted him to suffer a harsher penalty. 

The police sided with the older man and arrested Paul. He pleaded not guilty to the charge of aggravated robbery and the case was adjourned for trial. Paul was held at Lusaka Central prison for more than 2 months awaiting court sessions. Although his parents were alerted right away, the charge of aggravated robbery is a non-bailable offense, meaning Paul was forced to stay in prison throughout the process. He was housed in the adult population in one of the most overcrowded facilities in Lusaka where it is not uncommon for more than 70 adult males to occupy one small sleeping space the size of a typical bedroom. Paul was denied proper healthcare, nutrition, and education during his incarceration and reported routine beatings by guards along with other harassment.

Eventually, the adult complainant attempted to withdraw the charges but was ignored by the court. At this point, UP Zambia was made aware of the situation and proceeded to aid Paul and his family in throwing out the case. Due to lack of witnesses and testimony by police, his court dates were continually delayed. Eventually, when the arresting officer again refused to appear in court, another officer attempted to give testimony but had not been present during the arrest and knew very little about the case. Although, it was readily apparent that Paul's case should be adjourned, the courts continued to delay judgement and he was held for several more weeks before being found not guilty. Paul was reunited with his family and has since dedicated himself to helping better the lives of juveniles in prison.

Unfortunately, Paul's story is far too common. Children and teens are regularly held without bail on charges with little evidence. Minors are more vulnerable to false allegations and corruption by police given scant resources and diminished ability to defend themselves within the justice system. Luckily, UP Zambia was able to bridge that gap for Paul and his family and helped give hope and support to him in prison.

You can hear more about Paul's experience in UP Zambia's latest video series where we explore how the failings of the juvenile justice system can disrupt young lives. Find other stories and videos by subscribing to UP Zambia's YouTube Channel!

Post by Carrie Russpatrick

Remember Me: Tyrone, Terrence, and Eric

In this new series, we explore many of the stories of the young people we serve. All too often, juveniles in the Zambian justice system are forgotten and left to face prison and legal proceedings alone. UP Zambia was created to ensure that these children's stories are heard and that they don't experience an uncertain future that they are unprepared to face. Thanks to UP Zambia, these are stories of hope.

Boys feet.jpg

Tyrone, Terrence, and Eric were three young teenagers living in Lusaka when they were approached one day by Drug Enforcement Officers who asked the boys to accompany them to the local police station to serve as witnesses in a criminal case. When they arrived at the station, however, they were surprised to learn they were under arrest on suspicion of possession of narcotics. Under false pretenses, they had been brought in, charged, and detained for a week at the police station, without the knowledge of their parents.

The UP Zambia legal interns met the children when they were taken to court in July 2017. The interns got as much information as they could on the whereabouts of the boys' families and proceeded to track down their parents and inform them of theirs children's impending trials. While the children waited for their day in court, they were held in Kamwala Remand Prison within the adult population. During that time, UP Zambia continued to support the boys and provided legal counsel in preparation for their trials. They helped the children understand the criminal trial process, prepared them for cross examination and aided in the development of their defenses. The UP Zambia team then appeared with the children in the courtroom which is a rare event in Zambia where many children face the justice system alone without legal representation or family support. In August 2017, all of the children were acquitted of their offence and released. Today, Eric is back in his hometown with his family and Tyrone and Terrence returned to one of the most prestigious technical schools in Zambia.

Zambian children like these are regularly detained by police without their parents' knowledge. This is not simply unjust to the juveniles themselves but leaves families in despair wondering what may have happened to their children. Often times families spend months and sometimes even years believing their child is missing. In a country where cell phone communication is not always available and homes are not always permanent, finding the families of these juveniles is a complicated and difficult task. Part of UP Zambia's legal work involves "family tracing" where interns and staff spend hours and days canvassing Zambia's poorest urban neighborhoods in order to find the families of children facing criminal proceedings. 

Tyrone, Terrence, and Eric are just a few of the many children whose young lives are put on hold due to failings in the juvenile justice system. UP Zambia is here to help those children and their families gain solace during difficult and sometimes prolonged legal proceedings. Look out for more stories in the coming weeks and subscribe to our YouTube channel where you can view our new One Day Freedom Video series featuring the work of our Justice for Juveniles internship program.

Volunteer Spotlight: Adam Dubbe

Welcome to the latest installment of UP Zambia’s Volunteer Spotlight Series which showcases the phenomenal volunteers that give of their time and energy to help bring freedom to Zambia's incarcerated youth. This series allows you to hear from volunteers from a wide-range of backgrounds describing their personal experience working with UP Zambia. Thanks so much to Adam Dubbe for the skills you brought to our organization and for your devotion and unique talent of connecting with the youth UP Zambia serves!

Adam (second from the right) prepares for a science lesson with other UP Zambia staff and volunteers outside Kamwala Remand Prison.

Adam (second from the right) prepares for a science lesson with other UP Zambia staff and volunteers outside Kamwala Remand Prison.

Even before moving to Lusaka in 2015, one of my friends referred me to the Undikumbukire Project. Previously, I had done a little volunteer work in a prison but it definitely was not at the level of what I was going to do with UP Zambia. I practically had no knowledge about the justice system in Zambia; nevertheless, I had a passion to work with youth, so, UP Zambia sounded like a great way to get involved in something meaningful that benefits the local community.

Having a few years of teaching experience behind me, I figured I may as well continue teaching in the Kamwala Remand Prison during the weekly visits that UP Zambia carries out. Often the lessons would go along with whatever people decided to donate to the project, i.e. toothbrushes and toothpaste would lead to a personal hygiene lesson. Glowing star stickers? Astronomy lesson! As time went on the juveniles would request topics of their own choice, many of which being science or health lessons. Many of the juveniles demonstrate a keen interest in learning and continuing their education; however, it is very evident that the access to such materials is practically impossible within the prison.

Adam with UP Zambia staff and volunteers outside Kamwala Remand Prison. That day, UP provided its regular educational/social/legal programs in addition to distributing 90 blankets to the juveniles housed there.

Adam with UP Zambia staff and volunteers outside Kamwala Remand Prison. That day, UP provided its regular educational/social/legal programs in addition to distributing 90 blankets to the juveniles housed there.

I would also join on trips to visit other prisons across Zambia to facilitate sporting events, like volley ball and football. On special days, such as Christmas and Zambian Independence Day the project worked with the juveniles in various prisons to make sure even their days would become memorable by celebrating and organizing games, food and performances. During my last few months with the project, I took part in a few radio episodes that were meant to educate the public about various issues with juveniles in prison and the justice system in Zambia. It was great being part of these radio programs, because I was able to hear so many different stories of people that had been confronted with the law or had family members who were facing legal challenges. I am not a lawyer, so to me a lot of legal issues were difficult to understand; nevertheless, I know that it is a flawed system that does not give sufficient support to those who are most vulnerable in our societies.

Adam (far left) with UP Zambia volunteers delivering blankets and food donations for the babies and the juvenile girls in Kabwe Female Prison.

Adam (far left) with UP Zambia volunteers delivering blankets and food donations for the babies and the juvenile girls in Kabwe Female Prison.

Undoubtedly, one of my favorite things about the Undikumbukire Project is that it involves a very diverse group of people. Whether you are an artist, an academic or an athlete, the project will welcome you and any skill you may have. I cannot even begin to imagine all the lives that the project has impacted and changed for the better.

- Adam moved to Zambia in 2013 to work as an English teacher in a rural community in Serenje district and later shifted to Lusaka in 2015. Adam now resides in Taiwan continuing his passion in the field of education. 

Kelly Kapianga Recognized, Increases Visibility of Juvenile Justice Issues Abroad

UP Zambia Director, Kelly Kapianga.

UP Zambia Director, Kelly Kapianga.

UP's Legal Director, Kelly Kapianga, is no stranger to the international spotlight. As a 2016 Mandela Washington Fellow, Kelly traveled to the US where he worked with the Juvenile Law Center in Philadelphia, further enhancing UP Zambia's human rights capacity and our ability to bring innovative solutions to the Zambian justice system. As Kelly focused on broadening the global resources available to the project, he has continued to spread the word of UP Zambia's work and the plight of the juveniles in the Zambian justice system.

As a result, in May 2017, Kelly was selected as a Young Global Changer with the Think 20 Summit on Global Solutions (mandated by the German G20 Presidency). This program brought young visionaries from around the globe to Berlin in order to involve the views and ideas of the next generation into global problem-solving. (Learn more about this innovative program by following the link our publications page).

Following close on the heels of his trip to Berlin, Kelly was nominated as a Sakharov Fellow where he traveled again to Europe to participate and present in the 2nd edition of the Sakharov Fellowship in June 2017. He was one of 14 Human Rights Defenders trained on EU human rights policies and capacity building in Brussels and the European Inter-University Center for Human Rights and Democratization in Venice. 

Kelly was selected from more than 1100 applicants from all over the world who are active in a wide variety of human rights areas. The 2017 Sakharov Fellows represented 14 countries including Bosnia and Herzegovina, China, Costa Rica, Egypt, Ethiopia, Georgia, Iraq, Cambodia, Pakistan, Peru, Russia, Tunisia, Turkey and Zambia. This broad representation provides a unique environment to learn new and innovative programs that are specific to individual cultures and contexts.

The two-week intensive training program aimed at expanding the Fellows' knowledge of the European Parliament human rights engagement, as well as develop their capacities and improve their work as human rights defenders. Fellows shared and spread the knowledge and experience acquired in their home countries. Thus, Kelly presented on his legal experience and UP Zambia's work to enhance the rights of juveniles. (To read more about the Sakharov Fellowship, follow the link our publications page)

This year, in addition to his selection as a Young Global Changer and a Sakharov Fellow, Kelly was a nominee and finalist for both the African Legal Awards (in the Associate/Assistant solicitor) and the International Bar Association’s Outstanding Young Lawyer Award. 

These awards and forums, highlight the skills and passion of UP Zambia's staff and bring the challenges of Zambia's justice system into the global discussion of democracy, justice, and human rights. We are continuously proud of Kelly and the work he does on behalf of juveniles in Zambia and we are continually grateful to him for increasing UP Zambia's capacity and visibility on the global stage!

2017 Sakharov Fellows (Kelly pictured back right)

2017 Sakharov Fellows (Kelly pictured back right)

Post by Carrie Russpatrick